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Gov. Nikki Haley Announces Records Retention Policy

Press Release

Location: Columbia, SC

Governor Nikki Haley today announced that she has taken the historic step of finalizing with the South Carolina Department of Archives and History (DAH) an updated records retention policy for the Office of the Governor, a process that has not been undertaken by any Governor's Office in 40 years.

The updated policy includes retaining all records, including the governor's and staff e-mail, which are of long-term and enduring value as required by law and defined by DAH. The Governor's Office has also asked DAH to provide additional guidance and clarification to all public agencies regarding e-mail retention.

"This is another major step toward making this the most transparent administration in our state's history," said Gov. Haley. "When we took office, we adopted the same policy that has been used by previous administrations, but, even as we preserved thousands of records and correspondence, we found room to strengthen the policy. We couldn't be more excited to announce the first record retention policy a governor's office has developed with and that has been approved by DAH in 40 years -- it's the right thing to do."

DAH Director W. Eric Emerson said, "We are grateful that Governor Haley has asked the Department of Archives and History to create specific retention schedules for the Office of the Governor. The creation of these schedules is historic and marks the first time in the nearly forty-year history of the Public Records Act that a gubernatorial administration has allowed the Department of Archives and History to prepare specific retention schedules for their use. We are certain that the creation of these schedules will result in the retention of documents that will be of considerable historic value in the future."

This is one of several major steps toward transparency that Gov. Haley's office has undertaken. Gov. Haley releases a detailed public schedule every week, maintains a flight log updated in real time and posts press conferences and media availabilities online.

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