Today, Governor Susana Martinez issued the following statement and directive, following a recent productive meeting with the Foundation for Open Government, regarding the use of official emails throughout state government:
"Today, I am directing all state employees under the governor's authority to utilize official state email when conducting state business via email. This includes discussions preliminary in nature to final decisions or actions that have occasionally been sent via personal email because they are not required to be maintained under state law. There is no state law that requires this to be done, but utilizing only state email to conduct state business in connection with public employees' duties is another important step to ensure continued confidence in government." "This directive goes beyond what has been required or practiced in the past in New Mexico, and it exceeds what is practiced in most other states.
In addition, given that numerous other public officials, including legislators, discuss public matters on personal email addresses, I am urging the Legislature, other executive branch agencies, and local governments and municipalities to also adopt a similar policy that requires official email to be used when conducting state business and retained according to state regulations.
Furthermore, we would be pleased to work with interested parties to ensure that our records statutes and regulations are coherent, strong, practical, and consistent across government."